Money Management Best Practices For Small Business

By John, content writer Thursday, 08 December 2022

One of the main threats to the success of small businesses is the mismanagement of money. Financial health is critical for every business. As such, entrepreneurs need to master the art of money management. Proper money management ensures your company thrives and reduces its chances of failing. This process requires skills and knowledge. And that's the focus of this article. Here are some money management best practices for small businesses:

1. Have A Payment Schedule

Properly organizing your billing strategy ensures you meet all your deadlines and pay everyone on time. It helps to have specific days to pay your suppliers and vendors.

The same applies to payroll management. Every team member looks forward to the pay date, and it hurts when they don't receive their salary on time. For this reason, you may want to outsource small business payroll to professionals like certified public accountants, payroll specialists, or bookkeepers. It'd help to provide efficient payroll software to make their work easier. You must update team member records promptly to avoid delays during payday.

2. Plan Ahead

The best financial management practices will eventually result in growth. You need to be well prepared for expansion when the time comes. Expanding your small business becomes more manageable with proper money management skills. Remember, you'll have more transactions on your plate and must handle them appropriately to avoid confusion. With a detailed financial management system, you can seamlessly scale your business.

3. Create A Budget

It's easy to overspend if you don't have a budget. When creating the budget, it's essential to have measurable and realistic goals. Furthermore, creating a budget will help you set revenue and expense goals. This way, you can account for money spent in business.

On the same note, you must stick to your budget plan to make the most out of it. It saves you from impulse purchases that may cripple your financial health.

4. Reduce Costs

It's essential to operate within your means. You can use some tactics, such as bulk purchases of raw materials. This strategy can save you the cash you'd otherwise spend buying and transporting raw materials in small quantities.

Money Management Best Practices For Small Business

Alternatively, consider looking for more affordable vendors who can significantly reduce your material purchase costs. Diligently shopping around will present you with suppliers who may have generally lower prices for the same quality of goods you purchase from other shops. On the same note, don't hesitate to ask for discounts from stores with such offers. Being keen on spending goes a long way to saving you cash.

Another tactic is to unsubscribe from tools you rarely use. If you use a given piece of software only a few times per month, you'd better look for free alternatives to handle your workload without charging. And for tools you use frequently, try looking for cheaper alternatives that deliver similar quality and user experience to what you're already used to.

5. Save On Taxes

Taxes eat up a considerable part of your income. You can save on taxes by using money management strategies such as tax avoidance. Some of the techniques you can use to avoid taxes include:

  • Tax credits
  • Tax deductions
  • Income inclusions

Tax avoidance is legal, while tax evasion is illegal. The latter occurs when you underreport your income to tax collectors.

6. Separate Business And Personal Accounts

Separating your personal and business accounts is crucial. Mixing both accounts makes it hard to tell how much is used in business and how much you spend on personal needs. It would be wise to separate the funds to improve accountability.

Remember, money spent on business expenses can bring back some profits. For instance, if you invest in machinery, you reap the profits from increased production. But if you spend business money on personal priorities such as buying a car, it's accounted for as an expense with no gains. Thus, it's best to separate business and private money.

Separating the two also helps in tax calculations and the generation of financial reports. You won't give your bookkeepers the headache of analyzing and separating expenses depicted in your accounts.

7. Have An Emergency Fund

More often than not, small businesses run into cash crunches. If you have unexpected expenses, you'll be short on operational cash. You can use an emergency fund to avoid a massive impact on daily operations.

An emergency fund is instrumental if you're servicing a debt. You need a foolproof debt plan to help you steer clear of bankruptcy.


Proper money management ensures your business operations continue perpetually. It avoids a scenario wherein you have to shut down a business due to undue cash crunches. So, adopt sound spending and record-keeping habits to keep your finances in check. You'll notice better financial performance for your business in due course.

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